Every Scout Group forms a parent committee, known as a Group Committee, to assist the Group Leader to provide the resources needed by the Section Leaders to run effective and safe programs. It does not have any role in the training of youth members.
Members of the Group Committee are typically from parents of youth members, and may also include former Scouts or others interested in the Group. The Group Leader is the only leader on the Group Committee. The Group Committee’s main office bearers are: a Chairman, Secretary and Treasurer, with various support roles such and Quartermaster, Fund Raising, Grant Submissions and General Committee positions.
The Group Committee usually meets once a month and is required to hold an Annual General Meeting each year to adopt the annual report and annual accounts.
Some of the functions of the Group Committee include:
- Ensure the Group has adequate funding to enable it to provide high-quality programs to the members at an acceptable cost.
- Ensure proper records are kept and all funds are accounted for.
- Provide and maintain equipment required by the Sections of the Group, in liaison with the Group Council, through the Group Leader.
- Assist the Group Leader to recruit, retain and support Leaders for all Sections of the Group.
- Ensure that all persons in direct contact with the youth members of the Group are of exemplary character and are fit and proper persons to carry out their role of leading young people.
- Assist the Group Leader with the implementation of the Group plan and receive reports on progress.
- Establish and maintain good relationships with other community organisations and community leaders generally.
- Convene an Annual General Meeting at which the audited financial accounts of the Group and an annual report presented.